MPC February Meeting Minutes

Lakeland Municipal Planning Commission
Meeting Minutes
Monday, February 19, 2008
City Hall, 6:30 PM



I. CALL TO ORDER: The meeting was called to order at 6:34 PM by Chairman Susan Mitchell.

II. ROLL CALL BY ACTING RECORDER:
Dianne Baldi Present
Donald Barber Present
Kathleen Brasfield Absent (excused)
Nikki Bufalino Present
Mayor Scott Carmichael Present
Vice-Mayor Mark Hartz Present
(C) Susan Mitchell Present

Others present:
Robert Wherry, City Manager Bob Sweeney, SR Consulting, (LC)
J Higbee, Growth Management Director Richard Spore, Attorney (Lakeland Commons)
Jim Atkinson, City Planner David Shores, Lakeland Commons
David Lakin, City Attorney Will Griffin, Herons Ridge PD
Philip Stuckert, City Engineer Linda Moore, Commercial Appeal
David Smith, Deputy City Engineer
Eric Bridges, Natural Resources Director


III. APPROVAL OF MEETING MINUTES:
Mr. Barber moved to approve the regular meeting minutes of January 22, 2008.

Mayor Carmichael seconded the motion.

Motion passed, voice vote, 4-0 and 2 abstentions. (Chairman Mitchell and Mrs. Baldi abstained)

IV. PUBLIC DISCUSSION:
Public comments were heard at the time of the agenda item.

V. REPORTS OF OFFICERS AND COMMITTEES:
The order of business was changed by unanimous consent to move Reports above Announcements.

VI. OLD BUSINESS:
1. Action on a recommendation to the BOC for a Preliminary Development Plan – Lakeland Commons.
Mayor Carmichael moved to suspend the rules.

Mrs. Baldi seconded the motion.

Motion passed unanimously, voice vote, 6-0.

Public comments were heard from the following:
Dennis Nolan of 10076 Memphis-Arlington Road spoke in opposition to Lakeland Commons.
Susan Jones of 4836 Canada Road spoke in opposition to Lakeland Commons.
Frances Lancaster of 9996 Memphis-Arlington Road spoke in opposition to Lakeland Commons.
Gary Ton of 4511 Ravenwood Oak spoke in opposition to Lakeland Commons.
Gene Howard of 9905 of Memphis-Arlington Road spoke in opposition to Lakeland Commons.
Jean Oliver of 9853 Memphis-Arlington Road spoke in opposition to Lakeland Commons.
Shirley Clark of 9756 Memphis-Arlington Road waived her time to speak.
Denzel Garner of 4213 Herons Pond Lane stated he opposed Lakeland Commons.
Kim Donovan of 9950 Memphis-Arlington Road spoke in opposition to Lakeland Commons.
Patti Russell of 10010 Iberville Cove spoke in opposition to Lakeland Commons.
Karen Rice of 10327 U.S. Highway 70 spoke in opposition to Lakeland Commons.
Tom Miller of 9685 U.S. Highway 70 spoke in opposition to Lakeland Commons.
Tim Harrell of 9941 U.S. Highway 60 spoke in favor of Lakeland Commons.
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Continued from the previous page

Steve Butler of 9920 Memphis-Arlington Road spoke in opposition to Lakeland Commons.
Mark Lawrence, Chairman of Economic Development Commission spoke in favor of Lakeland Commons.
Shirley Clark of 9756 Memphis-Arlington asked the board to consider the merit of the commercial development, the citizen’s request and to delay the vote until the code rewrite.
Ken Glatzer of 10269 Herons Ridge spoke in opposition to Lakeland Commons.

Vice-Mayor Hartz moved to postpone the recommendation to the Board of Commissioners for Lakeland Commons Preliminary Development Plan indefinitely.

Mayor Carmichael seconded the motion.

Motion passed, roll call vote, 4-2.
Baldi nay
Barber yea
Bufalino yea
Carmichael pass (changed to nay)
Hartz yea
(C) Mitchell yea

VII. NEW BUSINESS:
1. Action on a recommendation to the BOC for a Secondary Detailed Development Plan – Herons Ridge Planned Development, Section C & D.
Vice-Mayor Hartz moved to suspend the rules.

Chairman Mitchell seconded the motion.

Motion passed, unanimously, voice vote, 6-0.

Public comments were heard from the following:
Ken Glatzer 10269 Herons Ridge spoke in opposition to Herons Ridge Planned Development.
Denzel Garner of 4213 Herons Pond Lane spoke in opposition to Herons Ridge Planned Development.

Vice-Mayor Hartz moved to postpone this item to the next meeting.

Mayor Carmichael seconded the motion.

Motion passed unanimously, voice vote, 6-0.

2. Action on approval of construction Plans – Arcadia Planned Residential Development, Phase 1.
Chairman Mitchell moved to suspend the rules.

Mrs. Baldi seconded the motion.

Motion passed unanimously, voice vote, 6-0.

Vice-Mayor Hartz moved to postpone this item to the next meeting.

Mayor Carmichael seconded the motion.

Motion passed unanimously, voice vote, 6-0.

3. Action on location of MLGW utilities on Cobb and Monroe Road.
Vice-Mayor Hartz moved to suspend the rules.

Chairman Mitchell seconded the motion.

Motion passed unanimously, voice vote, 6-0.
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Continued from the previous page

Vice-Mayor Hartz moved to approve the route as shown with the following conditions:
1. That the installation be placed along the existing telephone easement using a method that limits the required clear width; or
2. That the installation be placed at the back of the 25 foot ROW in the diamond pattern, or similar installation method that limits the required clearing limits.

Mrs. Bufalino seconded the motion.

Motion passed, voice vote, 5-1. (Mayor Carmichael vote nay)

4. Action on appointment of MPC Liaison to EDC.
Mr. Don Barber was appointed to be the MPC Liaison to the Economic Development Commission by unanimous consent.

5. Discussion and possible action on Land Development Regulation and Design Guidelines Project Schedule.
Discussion only, no action was taken.

6. Discussion and possible action on Public Outreach for new land development regulations.
Mayor Carmichael moved to recommend to the Board of Commissioners the adoption of the public outreach for new land development regulations. (See attachment)

Vice-Mayor Hartz seconded the motion.

Motion passed unanimously, voice vote, 6-0.

V. REPORTS OF OFFICERS AND COMMITTEES: (Order of business changed by unanimous consent)
• New Projects Monthly Report
• 2007 Development Figures

VIII. ANNOUNCEMENTS:

IX. ADJOURNMENT:
Mayor Carmichael moved to adjourn the meeting.

Mrs. Baldi seconded the motion.

Motion passed unanimously, voice vote, 6-0. The meeting was adjourned at 10:00 PM.


_________________________________
Dianne Baldi, Secretary

ATTEST:


__________________________________
Sontidra Franklin, City Recorder


These minutes were approved on March 17, 2008.

MPC January Meeting Minutes

I. CALL TO ORDER: The meeting was called to order at 6:34 PM by Mayor Scott Carmichael.

II. ROLL CALL BY ACTING RECORDER:
Dianne Baldi Absent (excused)
Donald Barber Present
Kathleen Brasfield Present (via phone)
Nikki Bufalino Present
Vice-Mayor Mark Hartz Present
Susan Mitchell Absent (excused)
(C) Mayor Scott Carmichael Present

Others present:
Robert Wherry, City Manager Richard Spore, Attorney (Lakeland Commons)
J Higbee, Growth Management Director Clint Loudermilk, SR Consulting (LC)
Jim Atkinson, City Planner Dale Lawrence, Kensington Manor
David Lakin, City Attorney Bob Nichols, Ragan-Smith (KM)
Eric Bridges, Natural Resources Director Jason Brake, Ragan-Smith (KM)
Yehuda Netanel, Lakeland Station
Vickie Fee, East Shelby Review
Linda Moore, Commercial Appeal

Election of Officers:
Mayor Carmichael opened the floor for nomination of officers.

Mayor Carmichael nominated Mrs. Susan Mitchell for Chair.

With no other nominations being offered the nominations were closed and Mrs. Mitchell was elected by unanimous consent.

Mr. Barber nominated Mrs. Kathleen Brasfield for Vice-Chair.

With no other nominations being offered the nominations were closed and Mrs. Brasfield was elected by unanimous consent.

Mrs. Bufalino nominated Mrs. Dianne Baldi for Secretary.

With no other nominations being offered the nominations were closed and Mrs. Baldi was elected by unanimous consent.

VII. NEW BUSINESS: (Order of business changed by unanimous consent)
1. Action on a recommendation to the BOC for a Preliminary Development Plan – Lakeland Commons.
Mayor Carmichael moved to postpone the action on a recommendation to the Board of Commissioners for Lakeland Commons Preliminary Development Plan to the next regular scheduled meeting.

Vice-Mayor Hartz seconded the motion.

Public comments were heard from the following:
Attorney Richard Spore, representing Lakeland Commons, LP requested the board to consider a special meeting if possible.

Motion to postpone the matter to the next regular meeting passed unanimously, voice vote, 5-0.

III. APPROVAL OF MEETING MINUTES:
Mr. Barber moved to approve the regular meeting minutes of December 17, 2007.

Mayor Carmichael seconded the motion.

Motion passed unanimously, voice vote, 5-0.
Continued on the next page
Continued from the previous page

IV. PUBLIC DISCUSSION:
Public comments were heard at the time of the agenda item.

VI. OLD BUSINESS: None

VII. NEW BUSINESS: (Continued)
2. Action on a recommendation to the BOC for a Preliminary Development Plan – Kensington Manor.
Vice-Mayor Hartz moved to suspend the rules.

Mr. Barber seconded the motion.

Motion passed unanimously, voice vote, 5-0.

Public comments were heard from the following.
Ms. Anita Langston of 10300 Memphis Arlington Road expressed her main concern as being traffic.

Ms. Karen Rice of 10327 US Highway 70 stated she opposed too much development in this area.

Vice-Mayor Hartz moved to recommend approval to the Board of Commissioners for Kensington Manor Preliminary Development Plan subject to the following conditions:
1. Substantial compliance with the Preliminary Development Plan, including all items listed under “Plans Reviewed: in the staff report.
2. Covenants, Conditions, and Restrictions shall be provided with other SDDP deliverables with the first phase SDDP.

Mrs. Brasfield seconded the motion.

Motion passed, roll call vote, 4-1.
Barber yea
Brasfield yea
Bufalino nay
Hartz yea
(C) Carmichael yea

3. Action on Preliminary Site Plan Approval – Lakeland Station.
Vice-Mayor Hartz moved to approve the Preliminary Site Plan for Lakeland Station.

Mr. Barber seconded the motion.

Public comments were heard from the following:
Ms. Shirley Clark of 9690 Memphis Arlington Road inquired about parking and restaurants.

Motion to approve the Preliminary Site Plan for Lakeland Station passed, roll call vote, 4-1.
Brasfield nay
Bufalino yea
Hartz yea
Barber yea
(C) Carmichael yea

4. Staff presentation – Update on new land development regulations and design guidelines.
Mr. Barber moved to suspend the rules.

Vice-Mayor Hartz seconded the motion.

Motion passed unanimously, voice vote, 5-0.

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Continued from the previous page

Discussion only, no action was taken.

Public comments were heard from the following:
Mrs. Susan Jones of 4843 Canada Road expressed her concerns. (See Attachment for written comments)

Mr. Tom Miller of 9685 US Highway 70 stated he would like to encourage Mrs. Jones to come back and repeat her comments.

Ms. Frances Lancaster of 9996 Memphis Arlington Road stated that since there are changes to be made to the Comprehensive Plans, Lakeland Commons should be postponed indefinitely.

V. REPORTS OF OFFICERS AND COMMITTEES:


VIII. ANNOUNCEMENTS:


IX. ADJOURNMENT:
Mr. Barber moved to adjourn the meeting.

Mrs. Bufalino seconded the motion.

Motion passed unanimously, voice vote, 5-0. The meeting was adjourned at 8:30 PM.





_________________________________
Dianne Baldi, Secretary

ATTEST:



__________________________________
Sontidra Franklin, City Recorder



These minutes were approved on February 22, 2008.

December Meeting Minutes

Lakeland Municipal Planning Commission
Meeting Minutes
Monday, December 17, 2007
City Hall 6:30 PM


I. CALL TO ORDER: The meeting was called to order at 6:34 PM by Acting Chairman Dianne Baldi.

II. ROLL CALL BY ACTING RECORDER:
Donald Barber Present
Kathleen Brasfield Absent
Jason Brownlee Absent
Nikki Bufalino Present
Mayor Scott Carmichael Absent (excused)
Vice-Mayor Mark Hartz Present
(C) Dianne Baldi Present


Others present:
Robert Wherry, City Manager
J Higbee, Growth Management Director Andy Reynolds, Askew Hargraves Harcourt
Jim Atkinson, City Planner Susan Mitchell, 4071 Loch Meade Drive
David Lakin, City Attorney
David Smith, Deputy City Engineer
Eric Bridges, Natural Resources Director

III. APPROVAL OF MEETING MINUTES:
Mr. Barber moved to approve the regular meeting minutes of November 19, 2007.

Vice-Mayor Hartz seconded the motion.

Motion passed unanimously, voice vote, 4-0.

IV. PUBLIC DISCUSSION: None

VI. OLD BUSINESS: None

VII. NEW BUSINESS:
1. Action on public improvement for Canada Road median landscaping.
Vice-Mayor Hartz moved to suspend the rules.

Mr. Barber seconded the motion.

Motion passed unanimously, voice vote, 4-0.

Vice-Mayor Hartz moved to approve the public improvements for Canada Road median landscaping with the following condition:
• The DRC shall review the detailed landscaping and irrigation plans.

Mrs. Baldi seconded the motion.

Motion passed unanimously, voice vote, 4-0.

2. Discussion on notice requirements and ordinance amendments.
Discussion only, no action was taken.

3. Presentation by Natural Resources Director.
Presentation and discussion only, no action was taken.


V. REPORTS OF OFFICERS AND COMMITTEES:

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Continued from the previous page

VIII. ANNOUNCEMENTS:

IX. ADJOURNMENT:
Mr. Barber moved to adjourn the meeting.

Mrs. Baldi seconded the motion.

Motion passed unanimously, voice vote, 4-0. The meeting was adjourned at 8:02 PM.





_________________________________
Dianne Baldi, Secretary

ATTEST:



__________________________________
Sontidra Franklin, City Recorder



These minutes were approved on January 22, 2008.

MPC November Meeting Meeting

Lakeland Municipal Planning Commission
Meeting Minutes
Tuesday, November 19, 2007
City Hall 6:30 PM

I. CALL TO ORDER: The meeting was called to order at 6:34 PM by Chairman Jason Brownlee Carmichael.

II. ROLL CALL BY ACTING RECORDER:
Dianne Baldi Present
Donald Barber Present
Kathleen Brasfield Absent (excused)
Nikki Bufalino Absent (excused)
Mayor Scott Carmichael Present
Vice-Mayor Mark Hartz Present
(C) Jason Brownlee Present

Others present:
Robert Wherry, City Manager
J Higbee, Growth Management Director Lon Hill, Renaissance Group (CWC)
Jim Atkinson, City Planner Wesley Wooldridge, Renaissance Group (CWC)
David Lakin, City Attorney Vickie Fee, East Shelby Review
Philip Stuckert, City Engineer
Eric Bridges, Natural Resources Director

III. APPROVAL OF MEETING MINUTES:
Vice-Mayor Hartz moved to approve the regular meeting minutes of October 15, 2007.

Mayor Carmichael seconded the motion.

Motion passed, voice vote, 3-0 and 2 abstentions. (Mrs. Baldi and Mayor Carmichael abstained)

IV. PUBLIC DISCUSSION:
Public comments were heard at the time of the agenda item.

VI. OLD BUSINESS:
1. Action on Amendment to Comprehensive Plan recommended land use designations for parcels located at the SE corner of Seed Tick Road and Hwy 70 and the SW corner of Seed Tick Road and Hwy 70.
Vice-Mayor Hartz moved to suspend the rules.

Mrs. Baldi seconded the motion.

Motion passed unanimously, voice vote, 5-0.

Public comments were heard from the following:
Frances Lancaster of 9996 Memphis Arlington Road supported the amendment to the Comprehensive Plan.
Tom Miller of 9685 Highway 70 supported the amendment to the Comprehensive Plan.
Thomas Lukas of 10259 Herons Nest Cove East supported the amendment to the Comprehensive Plan.
Steve Butler of 9920 Memphis Arlington Road supported the amendment to the Comprehensive Plan.

Mayor Carmichael moved to pass an ordinance to approve the amendment to the Comprehensive Plan.

Motion failed for lack of a second.

Vice-Mayor Hartz moved to postpone this item indefinitely.

Mrs. Baldi seconded the motion.

Motion passed, roll called vote, 4-1.
Baldi yea
Barber yea
Continued on the next page
Continued from the previous page

Carmichael nay
Hartz yea
Brownlee yea

2. Action on Approval of a Preliminary and Final Site Plan – Canada Woods Commercial.
Mayor Carmichael moved to approve the Preliminary and Final Site Plan for Canada Woods Commercial as recommended by staff with the following conditions:
1. The applicant shall maintain the detention pond on the south side of Saskatoon Drive developed for the Canada Woods Subdivision until that property is developed. Maintenance work shall consist of mowing the detention pond of all vegetation (top of berm and all interior sides) as well as performing any grading work where soil has eroded the banks or bottom of the pond due to inclement weather or operational environments. All storm sewer piping shall be repaired at the expense of the Canada Woods Commercial site applicant.
2. The applicant shall install a six-foot tall wooden fence with brick columns, consistent with the City’s Fence Ordinance, along the west and north property lines adjacent to existing single-family homes. The DRC shall review the fence details. The owner of the Canada Woods commercial property shall maintain the fence.

Chairman Brownlee seconded the motion.

Motion passed unanimously, roll called vote, 4-0.
Barber yea
Carmichael yea
Hartz recused (Exited meeting at 7::39 PM & reentered at 7:45 PM)
Baldi yea
Brownlee yea

3. Action on a Recommendation to the BOC for a Zoning Ordinance amendment regarding enclosed patios.
Mayor Carmichael moved that the Planning Commission recommend to the Board of Commissioners approval of the Zoning Ordinance amendments regarding enclosed patios. (See attachment A)

Mr. Barber seconded the motion.

Motion passed unanimously, roll called vote, 5-0.
Carmichael yea
Hartz yea
Baldi yea
Barber yea
Brownlee yea

Public comments were heard from the following:
Kurt Goode of 3130 Sea Ray Lane stated he agreed with the board’s recommendation.

VII. NEW BUSINESS:
1. Action on a Recommendation to the BOC for a Zoning Ordinance amendment – Article VII, (Flood Plain Overlay District).
Vice-Mayor Hartz moved to recommend to the Board of Commissioners approval of the Zoning Ordinance amendment of Article VII, Flood Plain Overlay District. (See Attachment B)

Mayor Carmichael seconded the motion.

Motion passed unanimously, voice vote, 5-0.
Continued on the next page
Continued from the previous page

2. Discussion on new legislation for plat administration.
Discussion only, no action was taken.

3. Discussion on MPC 2007 required training.
Discussion only, no action was taken.

4. Discussion on 2008 Annual Filing and Meeting Schedule.
Discussion only, no action was taken.


V. REPORTS OF OFFICERS AND COMMITTEES:

VIII. ANNOUNCEMENTS:

IX. ADJOURNMENT:
Mrs. Baldi moved to adjourn the meeting.

Mayor Carmichael seconded the motion.

Motion passed unanimously, voice vote, 5-0. The meeting was adjourned at 8:02 PM.





_________________________________
Dianne Baldi, Secretary

ATTEST:



__________________________________
Sontidra Franklin, City Recorder

MPC March Meeting Minutes

Lakeland Municipal Planning Commission
Meeting Minutes
Monday, March 17, 2008, 6:30 PM
City Hall, Lakeland, TN


I. CALL TO ORDER: The meeting was called to order at 6:31 PM by Chairman Susan Mitchell.

II. ROLL CALL BY ACTING RECORDER:
Dianne Baldi Present
Donald Barber Present
Kathleen Brasfield Absent (excused)
Nikki Bufalino Absent (excused)
Mayor Scott Carmichael Present
Vice-Mayor Mark Hartz Present
(C) Susan Mitchell Present

Others present:
Robert Wherry, City Manager Will Griffin, Herons Ridge PD
J Higbee, Growth Management Director Wesley Wooldridge, Renaissance Group (Herons Ridge)
Jim Atkinson, City Planner Darin Bommorito, Charta Homes (Herons Ridge)
David Lakin, City Attorney Corey Brady, S R Consulting (Evergreen)

III. APPROVAL OF MEETING MINUTES:
Vice-Mayor Hartz moved to approve the regular meeting minutes of February 19, 2008.

Mrs. Baldi seconded the motion.

Motion passed unanimously, voice vote, 5-0.

IV. PUBLIC DISCUSSION:
Public comments were heard at the time of the agenda item.

V. REPORTS OF OFFICERS AND COMMITTEES:

VI. OLD BUSINESS:
1. Action on a recommendation to the BOC for a Secondary Detailed Development Plan – Herons Ridge Planned Development, Section C & D.
Vice-Mayor Hartz moved to suspend the rules.

Mayor Carmichael seconded the motion.

Motion passed unanimously, voice vote, 5-0.

Public comments were heard from the following:
Carmen Holmes of 10216 Herons Nest Cove West stated she was a newly elected board member of the HOA and expressed her concerns of the accuracy of the fees, a punch list being completed; and respectfully requested a postponement to allow time to work things out with the developer.
Jason Acuff of 10250 Herons Nest Cove West spoke in favor of Herons Ridge PD.
Maryann Margonsian of 10297 Herons Ridge stated as a board member of the HOA she concurred with Ms. Holmes.

Mayor Carmichael moved to postpone this item to the next called meeting.

Mrs. Baldi seconded the motion.

Motion passed unanimously, voice vote, 5-0.

2. Action on approval of Construction Plans – Arcadia Planned Residential Development, Phase 1.
Vice-Mayor Hartz moved to postpone this item to the next meeting.

Mayor Carmichael seconded the motion.

Motion passed unanimously, voice vote, 5-0.
Continued on the next page


Continued from the previous page


VII. NEW BUSINESS:
1. Action on a recommendation to the BOC for a Secondary Detailed Development Plan –Evergreen Planned Development.
Vice-Mayor Hartz moved to recommend to the Board of Commissioners approval of the Secondary Detailed Development Plan for the Evergreen Planned Development with the following conditions:

1. Retention trees damaged during the construction process shall be treated for construction impact mitigation to the satisfaction of the City before approval of Final Plat.
2. The maintenance & funding plan shall be corrected to remove reference to the Evergreen Natural Resources Plan.
3. The applicant shall modify Section XVIII to indicate that MLGW shall install utilities along Old Brownsville Road underground or relocate these utilities to the northern project boundary along the CSX railroad ROW at the developer’s expense.
4. The swimming pool standards found in the design guidelines shall be modified to include the City permitting process. Currently, the SDDP provides only an ACC review.
5. Article IX of the Zoning Ordinance section regarding accessory structures shall be referred in the PDP to ensure that the minimum standards for accessory structures in Evergreen are satisfied.

Mayor Carmichael seconded the motion.

Motion passed, unanimously, voice vote, 6-0.

2. Action on approval of Final Site Plan – Lakeland Station.
Vice-Mayor Hartz moved to approve the Final Site Plan for Lakeland Station with the following condition:
1. Vehicular and pedestrian connections shall be made to the Lake Forest Planned Development as noted on sheets SD-101 and SD-102 of the site plan (sub-heading number 5 under “Notes”).

Mrs. Baldi seconded the motion.

Motion passed unanimously, voice vote, 5-0.

3. Action on selecting a MPC Meeting time to review preliminary coding recommendations.
Mrs. Baldi moved to suspend the rules.

Mayor Carmichael seconded the motion.

Motion passed unanimously, voice vote, 5-0.

Vice-Mayor Hartz moved to set the date of April 15, 2008 for the special meeting.

Mayor Carmichael seconded the motion.

Motion passed unanimously, voice vote, 5-0.

VIII. ANNOUNCEMENTS:

IX. ADJOURNMENT:
Mayor Carmichael moved to adjourn the meeting.

Mrs. Baldi seconded the motion.

Motion passed unanimously, voice vote, 5-0. The meeting was adjourned at 7:30 PM.



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Continued from the previous page




_________________________________
Dianne Baldi, Secretary

ATTEST:


__________________________________
Sontidra Franklin, City Recorder



These minutes were approved on April 21, 2008.

MPC October Minutes

Lakeland Municipal Planning Commission
Meeting Minutes
Monday, October 15, 2007
City Hall, 6:30 PM

I. CALL TO ORDER: The meeting was called to order at 6:37 PM by Chairman Jason Brownlee Carmichael.

II. ROLL CALL BY ACTING RECORDER:
Dianne Baldi Absent (excused)
Donald Barber Present
Kathleen Brasfield Present
Nikki Bufalino Absent (excused)
Mayor Scott Carmichael Absent (excused)
Vice-Mayor Mark Hartz Present
(C) Jason Brownlee Present

Others present:
Robert Wherry, City Manager Dick Like, Canada Woods Commercial
J Higbee, Growth Management Director Lon Hill, Renaissance Group (CWC)
Jim Atkinson, City Planner Wesley Wooldridge, Renaissance Group (CWC)
David lakin, City Attorney Tammy Navarre, The Grove
Philip Stuckert, City Engineer Bob Sweeney, S R Consulting (The Grove)
David Smith, Deputy City Engineer Dale Lawrence, Kensington Manor
Eric Bridges, Natural Resources Director Jason Brake, Regan-Smith Associates (KM)
Bob Nichols, Regan-Smith Associates (KM)

III. APPROVAL OF MEETING MINUTES:
Mr. Barber moved to approve the regular meeting minutes of July 16, 2007.

Chairman Brownlee seconded the motion.

Motion passed, voice vote, 3-0 and 1 abstention. (Vice-Mayor Hartz abstained)

Vice-Mayor Hartz moved to approve the regular meeting minutes of September 17, 2007.

Mrs. Brasfield seconded the motion.

Motion passed unanimously, voice vote, 4-0.

IV. PUBLIC DISCUSSION:
Public comments were heard from the following:
Shirley Clark of 9670 Memphis-Arlington Road supported the amendment to the Comprehensive Plan.

Larry Hamilton of 9826 Memphis-Arlington Road stated he was the owner who sold the property being discussed and requested that it be entered into the record that he was not notified about the meeting and felt the plan was recommended by staff, voted on and approved and should not be rehashed.

Pat Smith of 4636 Canada Road supported the amendment to the Comprehensive Plan.
VI. OLD BUSINESS:
1. Action on Amendment to Comprehensive Plan recommended land use designations for parcels located at the SE corner of Seed Tick Road and Hwy 70 and the SW corner of Seed Tick Road and Hwy 70.
Vice-Mayor Hartz moved to postpone this item to the next meeting.

Mrs. Brasfield seconded the motion.

Motion passed unanimously, voice vote, 4-0.

2. Action on Approval of a Preliminary Site Plan – Canada Woods Commercial.
Vice-Mayor Hartz moved to suspend the rules.

Chairman Brownlee seconded the motion. (With no objections the rules were suspended)
Continued on the next page



Continued from the previous page

Public comments were heard from the following:
Terry Templeton of 3168 Nova Scotia Lane expressed his concerns of signage, the detention pond and fencing.

Scott Mertell of 3150 Nova Scotia Lane expressed his concerns regarding fencing.

(See attachments A & B for written comments)

Vice-Mayor Hartz moved to postpone this item to the next meeting.

Chairman Brownlee seconded the motion.

Motion passed, roll called vote, 3-1.
Barber nay
Brasfield yea
Hartz yea
Brownlee yea

VII. NEW BUSINESS:
1. Action on Approval of Final Development Plan – The Grove at Lakeland.
Vice-Mayor Hartz moved to approve the Final Development Plan for The Grove at Lakeland.

Chairman Brownlee seconded the motion.

Motion passed unanimously, roll call vote, 4-0.

Point of information: The order of business was changed by unanimous consent.

3. Discussion on a possible Zoning Ordinance amendment regarding enclosed patio.
Discussion only, no action was taken.

Public comments were heard from the following:
Lona Maupin of 3123 Sea Ray Lane supported amending the Zoning Ordinance regarding enclosed patio.

Ken Collins of 3145 Sea Ray Lane supported amending the Zoning Ordinance regarding enclosed patio.

2. Discussion on a Preliminary Development Plan – Kensington Manor.
Discussion only, no action was taken.


V. REPORTS OF OFFICERS AND COMMITTEES:

VIII. ANNOUNCEMENTS:

IX. ADJOURNMENT:
Vice-Mayor Hartz moved to adjourn the meeting.

Chairman Brownlee seconded the motion.

Motion passed unanimously, voice vote, 4-0. The meeting was adjourned at 8:05 PM.



Continued on the next page



Continued from the previous page




_________________________________
Dianne Baldi, Secretary

ATTEST:



__________________________________
Sontidra Franklin, City Recorder



These minutes were approved on November 19, 2007.

September MPC Minutes

Lakeland Municipal Planning Commission
Meeting Agenda
Monday, September 17, 2007
City Hall 6:30 P.M.

I. CALL TO ORDER: The meeting was called to order at 6:32 PM by Mayor Scott Carmichael.

II. ROLL CALL BY ACTING RECORDER:
Dianne Baldi Present
Donald Barber Present
Kathleen Brasfield Present (at 7:18 PM)
Nikki Bufalino Present
Mayor Scott Carmichael Present
Com. Mark Hartz Present
(C) Jason Brownlee Present (at 6:33 PM)

Others present:
Robert Wherry, City Manager Dick Like, Canada Woods Commercial
J Higbee, Growth Management Director Lon Hill, Renaissance Group (CWC)
Jim Atkinson, City Planner Wesley Wooldridge, Renaissance Group (CWC)
Philip Stuckert, City Engineer Bob Sweeney, S R Consulting (Arcadia)
David Smith, Deputy City Engineer Dale Lawrence, Kensington Manor
Eric Bridges, Natural Resources Director Jason Brake, Regan-Smith Associates (KM)
Stephanie Anderson, Vice-Mayor

The meeting was turned over to Chairman Brownlee at 6:33 PM.

By unanimous consent the order of business was changed.

VII. NEW BUSINESS:
3. Discussion on Amendment to the Lakeland Comprehensive Plan to change property designated Residential Support Center to Suburban Neighborhood.
Discussion only, no action was taken.

Public comments were heard from the following:
Frances Lancaster of 9996 Memphis-Arlington Road supported amending the Comprehensive Plan and requested the city evaluate its method of communicating and informing the residents.
Candy Brown of 9685 U.S. Highway 70 supported amending the Comprehensive Plan.
Tom Miller of 9685 U.S. Highway 70 expressed his concerns of problems with the process when property owners that are directly affected are not notified.
Shirley Clark of 9670 Memphis-Arlington Road supported amending the Comprehensive Plan.
Steve Butler of 9920 Memphis-Arlington Road supported amending the Comprehensive Plan.
Gene Howard of 9905 Memphis-Arlington Road supported amending the Comprehensive Plan.
Boyd Ruppelt of 9390 Old Brownsville Road supported amending the Comprehensive Plan.
Vice-Mayor Stephanie Anderson of 9636 Shade Green Cove suggested the possibility of going beyond TCA requirements to notify a certain percentage of homes.
(See attachment A for written request & Attachment B for written comments)

2. Action on Approval of a Preliminary Site Plan – Canada Woods Commercial.
Mayor Carmichael moved to suspend the rules.

Mrs. Baldi seconded the motion.

Motion passed unanimously, voice vote, 6-0.

Public comments were heard from the following:
Al Scrip of 3146 Woodland Pine Drive expressed his concerns of drainage issues and buffering.
Terry Templeton of 3168 Nova Scotia Lane inquired about signage and maintenance of the detention pond.
Charles Graham of 2966 Woodland Ash Cove expressed his concern of a variance of 20 ft. being granted.
Vice-Mayor Stephanie Anderson of 9636 Shade Green Cove inquired about clarification on buffer verses setback, signage and ownership of the detention basin.
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Jennifer Mertell of 3150 Nova Scotia Lane stated she wanted to see a brick or rock wall for buffering.
Scott Mertell of 3150 Nova Scotia Lane inquired about the design of the development being compatible to their roof tops.

Mayor Carmichael moved to postpone this item definitely to the next regular scheduled meeting.

Mrs. Baldi seconded the motion.

Motion passed, 6-0 and 1 abstention.
Baldi yea
Barber yea
Brasfield yea (present at 7:18 PM)
Bufalino abstain
Carmichael yea
Hartz yea
(C) Brownlee yea

VI. OLD BUSINESS:
1. Action on a Recommendation to the BOC for a Secondary Detailed Development Plan – Arcadia PRD, Phase 1.
Commissioner Hartz moved to recommend to the Board of Commissioners approval of the SDDP Plan for Arcadia PRD, Phase 1, as recommended by staff with the following conditions:

1. Substantial compliance with the Preliminary Development Plan approved by BOC on February 1, 2007, and all plans and documents that are part of the Secondary Detailed Development Plan file-dated September 11, 2007, noted under “Plans Reviewed” on pp 2 of this staff report.
2. The applicant agrees that the City of Lakeland shall consider during the permit issuance process the average total footprint of structures on similar lots in the subdivision in making a determination about whether trees on the lot may be disturbed or removed. To the extent that the total size of proposed structures exceeds the average in the subdivision for similar lots, this shall not be the sole reason for the City to permit disturbances, especially within, but not limited to, the noted tree save areas. In addition, placement of structures and other improvements shall be done in such a way as to minimize disturbance for a permit to be approved. For the purposes of this provision, structures shall include, but not be limited to, homes, garages, outbuildings, gazebos, pools, fences, accessory structures, play equipment, decks, patios, or any improvement which creates disturbance on the lot.
3. Correct the density factor analysis on the Tree Survey Plan Sheets to match the calculations within the SDDP booklet Tab 3 before the BOC Regular Meeting.
4. COS A-1 shall be amended allow for an easement for a public trail to be built in the future if the City of Lakeland determines this trail should be extended in the future. (Revise condition IX.C prior to the BOC Regular Meeting).

Mrs. Baldi seconded the motion.

Public comments were heard from the following:
Jeff Bennett of 10250 Babbling Brook Cove inquired about adjacent property homeowner being notified.

Frances Lancaster of 9996 Memphis Arlington Road expressed her concerns about the alignment adjustment for the road getting executed.

Gene Howard 9905 of Memphis Arlington Road inquired about the dam, limited clearing lots and estate size lots.



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Motion to recommend to the Board of Commissioners approval of the SDDP Plan for Arcadia PRD, Phase 1, with conditions passed unanimously, roll call vote, 7-0.
Barber yea
Brasfield yea
Bufalino yea
Carmichael yea
Hartz yea
Baldi yea
(C) Brownlee yea

2. Action on a Recommendation to the BOC for a Zoning Ordinance Amendment – Article IX, Section 3, Accessory Structures.
Commissioner Hartz moved to recommend to the Board of Commissioners approval of the standards for decks and patios as outlined by staff. (See Attachment C)

Mayor Carmichael seconded the motion.

Public comments were heard from the following:
Curt Goode of 3130 Sea Ray Lane spoke in opposition to the standards for decks and patios.

Motion failed, roll call vote, 2-5.
Brasfield nay
Bufalino nay
Carmichael nay
Hartz yea
Baldi nay
Barber nay
(C) Brownlee yea

VII. NEW BUSINESS: (Continued)
1. Action on a Recommendation to the BOC for a Preliminary Development Plan – Kensington Manor.
Commissioner Hartz moved that the Planning Commission recommend to the Board of Commissioners approval of the Preliminary Development Plan for Kensington Manor as recommended by staff subject to the following conditions:

1. Substantial compliance with the Preliminary Development Plan, including all items listed under “Plans Reviewed” in this staff report.
2. The applicant shall provide detailed storm water management plans for proper detention of storm water for each developed phase.
3. The first SDDP shall include specific lists of road improvements to be paid in lieu of construction.
4. The existing overhead power lines that run through the proposed conservation easement along Memphis- Arlington Road shall be relocated or buried in order to prevent disruption to the conservation easement, and the Memphis-Arlington Road scenic corridor tree canopy, so long as agreement from MLGW can be obtained with the filing of the future SDDP for the impacted phase.
5. The applicant shall submit with the first phase Secondary Detailed Development Plan a detailed topographic survey showing the location of the property limits, the location of the proposed right-of-way dedication, and the location of all environmental and physiographic features of interest within 100 feet of the proposed right- of-way dedication. If the existing pond is located more than 100 feet from the proposed right-of-way dedication, it will be located as well.
6. The City Engineer shall further discuss with the applicant the road widths and parking plan for the northern part of the subdivision, via the SDDP process.
7. The applicant has agreed to payment in lieu of construction for the existing perimeter roads. The details of the construction needs and payment in lieu shall be finalized prior to the first SDDP.

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Mrs. Baldi seconded the motion.

Public comments were heard from the following:
Lorraine Gorman of 5310 Saffron Springs expressed her concerns of traffic flow and accidents.
Tommy Johnsey of 5095 Evergreen Road expressed his concerns of increased traffic.


Motion to recommend to the Board of Commissioners approval of the Preliminary Development Plan for Kensington Manor failed, roll call vote, 3-4.
Bufalino nay
Carmichael pass (changed to nay)
Hartz yea
Baldi yea
Barber yea
Brasfield nay
(C) Brownlee nay

III. APPROVAL OF MEETING MINUTES:
Mrs. Baldi moved to postpone approval of the regular meeting minutes of July 16, 2007 to the next regular meeting.

Mayor Carmichael seconded the motion.

Motion passed unanimously, voice vote, 7-0.

Mr. Barber moved to approve the special called meeting minutes of July 30, 2007.

Mayor Carmichael seconded the motion.

Motion passed unanimously, voice vote, 7-0.

Commissioner Hartz moved to approve the regular meeting minutes of August 20, 2007.

Mayor Carmichael seconded the motion.

Motion passed unanimously, voice vote, 7-0.

IV. PUBLIC DISCUSSION:
Public comments were heard at the time of the agenda item.

V. REPORTS OF OFFICERS AND COMMITTEES:
· Status Report – The Grove at Lakeland (Status report by City Engineer)
· Fire Station Analysis ( Oral report by Growth Management Director)

VIII. ANNOUNCEMENTS:

IX. ADJOURNMENT:
Mrs. Baldi moved to adjourn the meeting.

Chairman Brownlee seconded the motion.

Motion passed unanimously, voice vote, 7-0. The meeting was adjourned at 9:50 PM.



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